4 results

CollectiveAccess

Privacy Impact Assessment #: TC-PIA-2020-01
Public Body Name : Tourism and Culture
Date of Approval: Monday, October 26, 2020

The project will see the implementation of a web-based, open-source collections management system called CollectiveAccess (CA) to replace the existing proprietary system used by Yukon museums and First Nation cultural centres as a tool to manage and document their collections. CA is highly customizable and allows for the cataloguing of a variety of collection types, objects, art, archival material, and specimens held in Yukon institutions. CA allows users to create and describe relationships between different record types and construct hierarchical relationships for collections using commonly accepted museum and archival standards. Amongst its many features, CA has nuanced search and browse tools, customized reporting tools, mapping tools for geo-referencing, batch edit and import capabilities and granular access control to specific fields or records by type (controlled by user or group) to enable users to catalogue their collections more effectively ad consistently.

Exploring Yukon History Outreach Webpage

Privacy Impact Assessment #: TC-PIA-2020-02
Public Body Name : Tourism and Culture
Date of Approval: Monday, October 26, 2020

"Exploring Yukon History and Culture" is a government of Yukon outreach project that will be published as a Yukon.ca campaign page. It has a simple one page format.

The development of a web-based outreach activity emerged from the current circumstances where interpretation at Yukon Historic sites has been physically limited by the restraints of COVID 19 and many students are now relying on web-based information. The outreach project is meant to inform children and youth about Yukon history and culture in an interesting and involving format. The campaign page is a limited project designed for the current circumstances, but if it is successful as an outreach project it would remain active for up to five years, at which time it will be reassessed.

The web page will have three sections: colouring pages and activities presented as themed panels, links to booklets and posters published by governments and Yukon heritage societies, and videos related to Yukon history and culture.

Infor FMS Masterpiece 4.0

Privacy Impact Assessment #: FIN-PIA-2020-01
Public Body Name : Finance
Date of Approval: Monday, July 27, 2020

The Corporate Financial Systems (CFS) are operated and maintained by the Department of Finance. CFS includes a wide range of systems and applications that support the ongoing financial operations of the government. These systems and applications are crucial to the operation of the government as they allow for the ordering of goods and services, payment of vendors, receipt and processing of payments to the government, as well as, facilitate the production of the Public Accounts each year. The CFS are a tool by which the Department of Finance meets its obligation under the Financial Administration Act to be stewards of public funds.

The Department of Finance is looking to upgrade and modernize the applications, programs, systems, and infrastructure for the Government of Yukon's main financial system. The project has been undertaken in order to eliminate the current risk associated with obsolete and non-supported hardware and software. At present, there are a number of components within the corporate financial systems which present a significant risk to the on-going operation of the CFS critical systems. Hence, considering the presence of clear risk to ongoing financial operations, the Department of Finance has embarked on the project that focuses mainly on upgrading of the Infor FMS Masterpiece version 3.0 to 4.0.

Water Wells Registry

Privacy Impact Assessment #: ENV-PIA-2020-01
Public Body Name : Environment
Date of Approval: Thursday, February 20, 2020

Tracking and monitoring water wells is part of the mandate for the Department of Environment. The Water Resources Branch (WRB) administers the ‘Yukon Water Well Registry’ (YWWR), which is a collection of forms that are created at the time of drilling a groundwater well. These forms contain information on construction details (i.e. depth and diameter of well, etc.) and subsurface conditions (geology, depth to water, etc.) of a well. Some of the forms also contain information used for administrative purposes or to locate the well.

The driver of the current project was the Yukon Water Strategy and Action Plan (2014) which called to “enhance the centralized groundwater database and make it available through YukonWater.ca”. The action plan notes that at present, there is no legislation in place requiring licensing or permitting of water well drilling, but that the government undertakes groundwater protection through the Waters Act and encourages drillers to follow the Canadian Ground Water Association’s Guidelines for Water Well Construction.

In order to enhance and formalize the existing groundwater program in Yukon, the Action Plan suggests developing and implementing an online process for the voluntary submission of water well drilling logs in the interim while a regulatory framework to make submissions mandatory is developed. In this project, information is data about the water well records.