120 results

Remote Travel Program (Garmin in Reach Device)

Privacy Impact Assessment #: HPW-PIA-2024-05
Public Body Name : Highways and Public Works
Date of Approval: Thursday, March 28, 2024

The Capital Development and Major Projects branch of the Department of Highways and Public Works (HPW) identified a gap in the health and safety system of the branch for employees travelling outside of areas with cellular reception for the purpose of work. As a result of this gap analysis, a Remote Travel program was created to address these issues using framework and existing programs found within other YG departments. The project involves the use of Garmin in Reach Messenger devices with Global positioning systems (GPS) capabilities that allow staff to communicate in areas of the Yukon that lack cellular coverage for the purpose of work travel. This PIA ensures that the collection, use, disclosure, and retention of personal information necessary for the implementation of this program will be identified and that any potential privacy risks can be addressed by providing applicable privacy mitigating measures.

Yukon Government Spatial Data Information Platform (Update)

Privacy Impact Assessment #: HPW-PIA-2024-04
Public Body Name : Highways and Public Works
Date of Approval: Wednesday, March 27, 2024

This PIA is an update to the existing HPW-PIA-2023-10 covering the spatial data and the two distribution platforms currently on offer by the Geomatics Yukon unit in the eServices for citizens branch of the Yukon Government. The GeoYukon is an interactive mapping application containing the Government of Yukon's authoritative and current mapping data, provided as a free public service. With the current update, it will include the ArcGIS Online cloud hosting platform for sharing web maps and web mapping applications using this link: https://yukon.maps.arcgis.com/.

Property Assessment and Tax Solution System (AtENT)

Privacy Impact Assessment #: CS-PIA-2024-01
Public Body Name : Community Services
Date of Approval: Wednesday, March 27, 2024

This initiative relates to the replacement of the current Property Assessment and Taxation office (PAT) systems, with a single, modern, end-to-end property assessment, valuation, and taxation platform for use within the Yukon Territory. The PAT office has determined a replacement system is needed, as there is concern regarding the future support of the mainframe infrastructure. The new system implemented is called the ATENT Assessment & Tax (ATENT system). It is a property assessment and tax solution that provides a web-based, GIS-enabled tool set to help agencies, such as PAT, manage appraiser business processes and the entire property tax life cycle. It is a comprehensive solution delivering a suite of tools for computer-aided mass appraisal, personal property valuation, assessment administration, and tax billing.

Training Programs - Federal International Student Program - Implementing Federal Minister Instructions for Provincial Attestation Letter

Privacy Impact Assessment #: EDU-PIA-2024-01
Public Body Name : Education
Date of Approval: Friday, March 22, 2024

The federal government, through its International Student Program (ISP) under the Immigration and Refugee Protection Act (IRPA) and its regulation from the Immigration, Refugee and Citizenship Canada (IRCC) has a Memorandum of Understanding (MOU) with the Yukon Government Department of Education. The purpose of the program is to facilitate entry of international students for the primary purpose of studying in Canada. The MOU acknowledges that information sharing between the federal and territorial government is required to administer the program. In addition, this PIA addresses the privacy considerations for using a Yukon Government SharePoint Collab Site with role-based limited permissions for Designated Learning Institution (DLI) external parties to request and for Education to issue the Provincial Attestation Letters (PALs) that contain personal information of foreign national applicants intending to study at a Yukon DLI.

M365 - Universal Print

Privacy Impact Assessment #: HPW-PIA-2024-03
Public Body Name : Highways and Public Works
Date of Approval: Thursday, March 21, 2024

This is an addendum PIA of the M365 Cloud Services PIA which is to expand its coverage to Universal Print. The Universal print by Microsoft is a cloud-based print solution that simplifies print management for organizations. It enables printing from anywhere, eliminates the need for on-premises print servers, and offers centralized management through the M365 admin center. The scope of this PIA involves assessing how personal data will be handled within the system, including the evaluation of security measures, access controls, and data protection mechanisms to ensure compliance with privacy regulations and YG policies.

Canada-Yukon Housing Homeowner Benefit

Privacy Impact Assessment #: YHC-PIA-2024-01
Public Body Name : Yukon Housing Corporation
Date of Approval: Monday, March 18, 2024

The Canada-Yukon housing Homeowner Benefit provides a one-time payment to help eligible Yukon homeowners with their housing costs. To be considered for the benefit, homeowners must be spending 50 percent or more of their gross household income on housing costs. This includes mortgage payment, property tax, home insurance, home repairs, heating fuel and electricity and applicants must meet all other eligibility requirements. This program, launched March 8, 2024, will close when fully subscribed or on March 26, 2024 at 4:00 p.m. (whichever occurs first).

TSB Central Issuance (Veridos)

Privacy Impact Assessment #: HPW-PIA-2024-02
Public Body Name : Highways and Public Works
Date of Approval: Thursday, March 14, 2024

This pertains to the production of Yukon government identification cards, specifically the driver's licenses and the general identification cards (GICs), issued by the Department of Highways and Public Works (HPW), Transit Services, Motor Vehicles Branch. GICs are issued if the individual does not have authorization for a Drivers License.

Veridos will replace the outdated card printing technology currently used by HPW as it no longer meets the updates security standards required for government identification. The outdated process includes in-house printing and laminated-based security. Current security standards across North America are for a laser engraved polycarbonate ID card, which is not producible by HPW independently. By partnering with Veridos, the Yukon Government aims to establish a reliable, high-security card printing service and improve the security, integrity, and overall quality of Yukon government-issued credentials.

Yukon Parks Online Reservation System Project

Privacy Impact Assessment #: ENV-PIA-2024-02
Public Body Name : Environment
Date of Approval: Tuesday, March 5, 2024

In accordance with departmental mandate, the Yukon Parks branch has completed a new parks strategy to support the future planning and development of Yukon parks and campgrounds. The strategy includes the introduction of online reservation options to improve fair access to some campsites in some road accessible campgrounds. The online reservation covers the seven identified Yukon Campgrounds:
4 Front-country Campgrounds:
* Pine Lake Campground
* Tombstone Mountain Campground
* Marsh Lake
* Wolf Lake

3 Backcountry Campgrounds
* Grizzly Lake Campground
* Talus Lake Campground
* Divide Lake Campground

Public Health Information Exchange (“PHIX”) Application

Privacy Impact Assessment #: HSS-PIA-2024-01
Public Body Name : Health and Social Services
Date of Approval: Wednesday, February 21, 2024

This Citizen Submission Portal PIA Addendum is being conducted to document the inclusion of the Public Health Information Exchange (“PHIX”) into the suite of existing Panorama applications and integrations.
PHIX is a tool that was developed to transfer information from web portals and/or other applications into Panorama. The tool is now being expanded to support the submission of vaccine information for all types of vaccines. The submission process involves using an online form portal called the Public Health Information Exchange ("PHIX"), which interfaces with Panorama. Information submitted via the PHIX portal will be automatically matched against
existing records in Panorama using a matching algorithm. Where the submission is able to be matched to an existing record, the record will be reviewed by trained reviewers to confirm accuracy and submit the information to Panorama.

Jira Service Management

Privacy Impact Assessment #: HPW-PIA-2024-01
Public Body Name : Highways and Public Works
Date of Approval: Wednesday, January 24, 2024

The Yukon Government (YG) is revamping its public service and forms management, as well as reporting capabilities with Highway and Public Works (HPW) eServices leading a strategic effort to modernize, standardize, and digitize services by increasing their capabilities in terms of the complexity of and the range of services offered to departments. Highway Three Solutions (contractor) was provided with an extensive requirements list that incorporated the details of the forms management solution being sought to embed with eServices service delivery lifecycle and determined that leveraging Atlassian’s Jira Service Management (JSM) cloud solution met the requirements that IT, operations, and business teams can use to quickly respond to, resolve, and report on service requests and incidents. JSM is integrated with Jira and other Atlassian software already in use by YG and configured to YG's teams and services to enable easier collaboration, faster issue resolution, and instant access to real-time analytics to measure performance and workload. The solution’s self-service portal will be configured for both internal and external users, with the intent that it will be utilized primarily for internal YG departments/programs using the forms for approvals, processing requests, and similar workflow.