The purpose of this project is, to enable the public, the ability to apply on-line for septic permits as well as the ability to view septic permit information. Environmental Health Services (EHS) is responsible for the regulatory process for the issuances of Permits to Install Sewage Disposal Systems in Yukon Territory. An approved Sewage Disposal System is required for all decentralized waste disposal systems, these systems serve all buildings that are not connected to community waste collection infrastructure.
EHS is implementing a new electronic information system, the “Sewage Disposal Permitting System (SDPS)”, which includes functionalities such as receiving applications, managing files, conducting assessments, managing correspondence, issuing permits, collecting fees, recording decision outcomes and monitoring. The system will replace an existing MS Excel and paper based system. Once implemented the system will allow installers and homeowners to submit applications for sewage disposal permits online (the name “portal” will be used to describe this online interface) and will be able to receive the required documentation and payments from applicants. The system will also allow EHS staff to manage the application, assessment, correspondence, and authorization information for the applicants. The contract for development of the SDPS has been awarded, and the software application is named Amanda, the vendor being Calytera. Meraki IT Group is a software company which is working on the customization and implementation of Amanda.
There will be an internal EHS component of SDPS, for use by EHS employees, as well as a public-facing component (portal), for use by applicants and permit holders. Access to the System will be very limited within Yukon Government (YG). Only a handful of users will have access, including eight (8) EHOs (Environmental Health Officers), two (2) EHS Administrators and the EHS Manager. The vendor (Calytera and Meraki IT) and ICT (Information and Communications Technology) will also have system support access. EHOs, EHS Administrators and EHS Manager are all employees of Environmental Health Services and Health and Social Services. EHOs are called “Health Officers” in the legislation, the term EHO and Health officer are equivalent. SDPS will be housed entirely within the YG infrastructure at the data centre managed by ICT, Highway and Public Works (HPW). Public users will access the system through a secure portal located in the demilitarized zone (DMZ).