This initiative is an update to a previously completed (2017) Aspen PIA. It is being refreshed to reflect the additional sharing of student demographic data with Health and Social Services, the updated cloud-hosted solution, and to reflect updated authorities under the new ATIPP Act.
The Yukon Student Information System (ASPEN) is a web-based student information system (SIS) that is used to collect and store student data and records for all Yukon elementary and secondary school students. ASPEN is a shared SIS for use by schools in British Columbia and Yukon. The SIS is a hosted, web-based service built upon the Follett ASPEN SIS software service and is provided by Fujitsu Consulting (Canada) (Fujitsu). ASPEN is known as "MyEducation" in B.C. As B.C. holds the contracts with Fujitsu, some documents may refer to MyEducation, rather than ASPEN.
ASPEN provides a universal data management system that is designed to:
* create an integrated network to manage school and student information across Yukon;
* streamline the administrative processes used by schools to record student attendance and achievement; and
* maintain a Yukon-wide student registry and electronic permanent record.
The core functions of ASPEN include the management of student demographics, enrolment and attendance, programs and courses, student achievement, individual education and learning plans, and reports. ASPEN also includes a module that tracks individual student credits required for graduation. A single record is maintained for each student, which is available only to authorized users associated with the school providing educational services to each student.
