The Yukon Government Department of Health and Social Services (HSS) has developed the ColonCheck program that sits within the Community of Health Program Branch of the HSS. This program was introduced across the Territory to promote early detection of colon cancer. In addition, this initiative involves the implementation of a new Oracle database, which is accessed and updated via an internal web application called the "the ColonCheck Application" (ColonCheck App). The Oracle database is not accessible outside of the ColonCheck App, with limited exception. Authorized staff within the Information and Communications Technology branch of the Department of Highways and Public Works may access the database from the "back-end" for maintenance or database administrator purposes while the authorized staff of the HSS will access it for the management of client personal health information. Also, the ColonCheck App will be held on Yukon Government's existing Oracle infrastructure and will replace ColonCheck current use of Microsoft Access and Microsoft Excel databases for storing client information received through ColonCheck.
ColonCheck Application and Oracle Database
Cambian Online Scheduler
The Cambian Online Scheduler will allow Yukoners to have real-time access to Yukon's health care scheduling system and to self-schedule health care appointments offered by various divisions in HSS. The HSS plans to implement Cambian Online Scheduler accross three phases:
Phase I: Replace CANImmunize with Cambian Online Schedule to allow client bookings for immunizations
Phase II: Implement Cambian Online Scheduler for Yukon Communicable Disease Control (YCDC) to allow client bookings for YCDC services (e.g. STII test, emergency contraception, pregnancy test)
Phase III: Additional services to be added to Cambian Online Scheduler (e.g. tuberculosis screening, child health clinic, tetanus appointments)
This PIA is an addendum to the Panorama PIAs using Panorama system shared by health authorities in the Yukon and British Columbia.
Midwifery Program Addendum
This PIA addendum is in conjunction with the Midwifery PIA that has been completed as of November 2021 and will document the following changes:
* The use of Plexia as the midwifery electronic medical record (EMR)
* The use of the Telmediq Paging System
* The use of Zoom for HealthCare
* The expansion of service delivery to rural communities
* Additional information on the Application Form process.
LanguageLine Interpreting Services
LanguageLine provides on-demand access to language translation services. This includes telephone and remote video services through “LanguageLine InSight Video Interpreting”. The interpreting services are available in over 240 languages, 24 hours day, 7 days a week. All of
their interpreters are trained in medical, financial and legal lexical fields.
Rural End-of-Life Funding
The Rural End of Life Funding Program (REOL) is a new program offered by the Department of Health and Social Services (HSS), Continuing Care (CC) Homecare branch. The REOL program will provide funding for homecare clients living in the Communities to hire additional support, beyond what is provided directly by CC Homecare. The REOL program aims to provide autonomy to clients by allowing them and/or their Substitute Decision Maker (SDM) to decide who will provide care, and when and where that care is provided. The REOL program seeks to increase the quality of care and provide options for those clients at end-of-life who wish to remain in their community, rather than travel to Whitehorse for palliative services.
Vitalware System
This PIA is being conducted to update the PIA originally conducted on the Vitalware software in 2017. Vitalware is an electronic information management software used by the Government of Yukon (YG) Vital Statistics branch (“Vital Statistics”) to manage forms and information collected from the public for birth registrations, death registrations, marriage registrations, name changes, sex changes, and certificate ordering; the collection of information from medical professionals for birth registrations and death registrations; the collection of information from funeral homes for death registrations; and the disclosure of these birth registrations, death registrations, name changes and sex changes to various entities.
iMazing
This initiative involves the on-premises implementation of the DigiDNA SARL’s iMazing software to enable HSS staff to securely export text message communications (i.e., SMS, MMS and iMessage chats) with their patients/clients and internal as well as external healthcare providers from their HSS-issued iPhone to a HSS-owned computer. The export includes:
• Message status: sent, delivered or read;
• Subject line of messages; and
• All attachments: photos, videos, audio, contacts, location, links within the message.
Customized Backend System
The Government of Yukon (“YG”) Department of Health and Social Services (“HSS”) is looking to streamline the form submission process for individuals by utilizing an electronic Application Form (“Form”). This Form will collect personal health information (“PHI”) from individuals and will be used to register for services provided by HSS. The systems and other technical security and storage considerations are managed by the Department of Highways and Public Works (“HPW”) Information Communication Technology branch (“ICT”) under the authority of the Information Management Services Agreement. No information will leave the territory for processing or storage.
Engaging People with Lived Experience in HSS
Through Putting People First, Health and Social Services has committed to meaningfully engage People with Lived Experience in the design, implementation, quality improvement and evaluation of health and social services programs. To support Yukoner’s participation in health system changes and improvement initiatives, the Experience and Engagement Team serves as the primary contact for People with Lived Experience and project staff seeking to engage. Our initiative includes building collaborative relationships with a diverse group of stakeholders to recruit, orient, support and mentor People with Lived Experience and Health and Social Services staff through engagement initiatives. Additionally, the Experience and Engagement Team aims to build a network of People with Lived Experience. This network would be comprised of People with Lived Experience who are interested in participating in more than one engagement initiative and who are interested in receiving regular updates and requests from the experience and engagement team.
Vital Statistics Regulations
This PIA covers the changes to the information sharing regime to allow for YG to disclose Vital Statistics information to the CRA, Elections Canada, Statistics Canada, YG Departments, and other entities (as listed). This PIA will also discuss the change in collection of information via the Registration of Live Birth Form as updated in the amended Vital Statistics Regulations. This PIA will focus on the administrative changes, as the technical processes for these disclosures is discussed within the existing Vital Statistics System PIA (2017).