Public Body

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5 results

Workhub Software Use

Privacy Impact Assessment #: EMR-PIA-2025-05
Public Body Name : Energy, Mines and Resources
Date of Approval: Wednesday, June 18, 2025

The Compliance Monitoring and Inspections (CMI) Program within the Department of Energy, Mines and Resources (EMR) uses an Operational Management System (WorkHub) to manage program information. The system supports the tracking and oversight of key data related to employee training, competencies, and operational readiness.

Employee information—such as first and last name, email address, Possession and Acquisition Licence (PAL), phone number, badge number, and Pleasure Craft Operator Card—is collected through FormStack, a previously assessed data collection platform. This information is securely transferred to WorkHub for centralized storage and management.

The collected data is used to manage uniforms, equipment, training, and certifications. It enables the CMI Program to ensure employees maintain the required competencies, supporting a safe and compliant environment for field inspection and monitoring activities.

EMR Envoke

Privacy Impact Assessment #: EMR-PIA-2025-04
Public Body Name : Energy, Mines and Resources
Date of Approval: Wednesday, June 4, 2025

The Yukon Government (YG) is implementing Envoke, a new email communication platform. Envoke is a Canadian owned and operated company that specializes in working with communication professionals. While other email platforms, such as MailChimp or Constant Contact, are designed for marketers to generate commercial revenue, Envoke focuses on facilitating effective and compliant communication. All client data is maintained on servers in Canada and service support is provided from within Canada as well. Envoke works with organizations such as government agencies, municipalities, universities, regulatory bodies, healthcare providers, financial institutions and more.

Envoke is very user friendly, and administrators can easily manage their accounts, departments, messages, and subscriptions. It has many privacy and security features in place as well as ensures Canadian Anti-spam Law (CASL) compliance. The application includes tools to automatically collect, track and upgrade to express consent under CASL and all types of implied consent expiry dates are tracked to automatically suppress emails where consent is no longer valid.

EMR Public Library Integrated System

Privacy Impact Assessment #: EMR-PIA-2025-03
Public Body Name : Energy, Mines and Resources
Date of Approval: Tuesday, June 3, 2025

The Yukon Energy, Mines and Resources Library (EMR Library) is moving to a new Integrated Library System, Koha ILS, for management of the library’s database. This system is replacing a legacy system (Virtua) and will allow the library to maintain an online catalogue, patron database and circulation functions. Support and remote hosting for the Koha ILS will be provided by Bywater Solutions.

Yukon Public Libraries is currently also using the Koha ILS with support and hosting provided by Bywater Solutions. They completed a Privacy Impact Assessment (PIA) and Security Threat and Risk Assessment (STRA) for the system’s implementation in 2023. Refer to Appendices B and C for details.

Electric Vehicles Charging Stations

Privacy Impact Assessment #: EMR-PIA-2025-02
Public Body Name : Energy, Mines and Resources
Date of Approval: Wednesday, March 5, 2025

The Electric Vehicle (“EV”) charging station initiative intends to increase access to EV charging stations within Yukon, as well as implement user fees for all existing and future public EV charging stations installed and operated by the Yukon Government (“YG”) Energy, Mines and
Resources - Energy Branch (“EMR”). There are currently no fees for individuals to use EV charging infrastructure within Yukon. Although the fee implementation date has not yet been determined, it is currently proposed for April 2025.

Mining Sector Greenhouse Gas Reduction Targets

Privacy Impact Assessment #: EMR-PIA-2025-01
Public Body Name : Energy, Mines and Resources
Date of Approval: Wednesday, February 26, 2025

The Department of Energy, Mines, and Resources now requires access to fuel usage data from mining entities operating in the Yukon. The Department of Energy, Mines and Resources and the Department of Finance will enter into an Information Sharing Agreement which will enable the Department of Finance to use a Secure File Transfer to electronically transfer the data to the designated Senior Energy Planner and the Manager of the Low Carbon Transition Unit of the Energy Branch of the Department of Energy, Mines and Resources. This data has been identified as necessary to fulfill legal requirements, of monitoring the mining sector's progress toward achieving the legislated greenhouse gas (GHG) reduction target, as directed by the Clean Energy Act section 5.01.