This PIA covers the spatial data and the two distribution platforms currently on offer by the Geomatics Yukon unit in the eServices for citizens branch of the Yukon Government. GeoYukon is an interactive mapping application containing the Government of Yukon's authoritative and current mapa data, provided as a free public service.
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Yukon Government Spatial Data Information Platform
Privacy Impact Assessment #: HPW-PIA-2023-10
Public Body Name : Highways and Public Works
Date of Approval: Tuesday, December 12, 2023
PlaceSpeak Update - Inclusion of PlaceIt function
Privacy Impact Assessment #: HPW-PIA-2023-05
Public Body Name : Highways and Public Works
Date of Approval: Thursday, October 19, 2023
The PlaceSpeak PIA is updated and now includes PlaceIt function as an optional feature. PlaceIt let users pin a location on a map, or select pre-defined location polygon, and add comments associated with the pinned or selected location. Its feature includes an embedded, interactive Google Map component. Any information collected by Google via the embedded map is not shared with PlaceSpeak nor with the Government of Yukon, and is not associated with other user and comment data submitted through the PlaceSpeak platform.
Simple In/Out Employee Tracking
Privacy Impact Assessment #: HPW-PIA-2023-06
Public Body Name : Highways and Public Works
Date of Approval: Tuesday, October 17, 2023
The Simple In/Out Employee Tracking is to provide easy to use digital tracking of employee during office hours. Previously, HPW branches relied on a physical white board to verify where a staff member is (whether in or out of the office). Simple In/Out replaces the physical whiteboard to electronic that allows staff to easily change their in/out status. This helps organization identifies the safety and wellbeing of staff when working offsite and in the event of emergency cases.
HPW - Automatic Vehicle Locators (AVL)
Privacy Impact Assessment #: HPW-PIA-2023-08
Public Body Name : Highways and Public Works
Date of Approval: Thursday, September 7, 2023
In 2018, Fleet Vehicle Agency initiated a pilot project to use telematics in Yukon government's (YG) HPW. 262 telematics units are currently installed in pool and annual assigned vehicles. Now, for a variety of reasons including vehicle efficiency studies, fleet right-sizing and employee safety, FBA and TMB are expanding the program, likely in corporation with other YG fleet operations (like TMB's light-duty fleet and Wildland Fire's trucks).
The intention of the initiative is to install AVL (Automatic Vehicle Locators) or use OEM AVL that are included in new vehicles for HPW asset management.
The AVL system is GeoTab, which uses Google cloud servers for data storage and Canadian data storage is housed in Quebec. However, there is a plan moving forward of importing the data into geospatial data warehouse which will be handled by the YG-HPW-ICT. If that happens, appropriate update to the PIA will be conducted and an Information Management Service Agreement (IMSA) will be provided.
Aviation Public Website
Privacy Impact Assessment #: HPW-PIA-2023-03
Public Body Name : Highways and Public Works
Date of Approval: Monday, July 24, 2023
Transportation Aviation Branch is developing a website to provide public information relating to the flight activity, passenger information and information for aviation business and other stakeholders. This is like other airport websites worldwide.
YG Online Marketplace - Vroozi Update
Privacy Impact Assessment #: HPW-PIA-2023-02
Public Body Name : Highways and Public Works
Date of Approval: Tuesday, July 18, 2023
The purpose of this PIA is to update the change in access for the Suppliers using Vroozi. Suppliers will not be using MyYukon, Auth0 or CitizenOne to create their Vroozi account.
WorkHub Software Use
Privacy Impact Assessment #: HPW-PIA-2023-09
Public Body Name : Highways and Public Works
Date of Approval: Thursday, May 25, 2023
The Transportation Maintenance Branch (TMB) Safety and Operations Unit has developed and is using an Operational Management System (WorkHub) software for managing program information. This information includes employee training, competency and incident management data.
HPW-TTC, Participation Plan Monitoring Agreement
Privacy Impact Assessment #: HPW-PIA-2023-11
Public Body Name : Highways and Public Works
Date of Approval: Tuesday, May 2, 2023
The Highways and Public Works and Teslin Tlingit Council (HPW-TTC) - Participation Plan Monitoring Agreement PIA will focus on the collection, use, and disclosure of the Yukon First Nation participation levels for the bridge replacement project at the Nisutlin Bay Bridge. The information is to be collected by the Graham Construction Ltd (the contractor) and will be submitted to HPW to ensure compliance with the TTC participation plan.
Student Financial Assistance System (SFAS)
Privacy Impact Assessment #: EDU-PIA-2023-07
Public Body Name : Highways and Public Works
Date of Approval: Tuesday, April 25, 2023
This initiative is to replace the existing Student Financial Assistance (SFA) platform to improve the user experience for students, while also streamlining the application approval process for SFA Officers, in turn reducing the time required for funding eligibility decisions. The new portal will enable students to enter, view, and update their personal information as part of a persistent profile that can be used to apply for student financial assistance from Territorial (Yukon Grant, Student Training Allowance, Yukon Excellence Awards, and four scholarships) and Federal (Canada Student loans (both full-time and part-time), Canada Student Grants) sources, and interact with SFA Officers.
Industry Conference Registration
Privacy Impact Assessment #: HPW-PIA-2023-04
Public Body Name : Highways and Public Works
Date of Approval: Tuesday, February 21, 2023
Highways and Public Works - Procurement Support Centre (HPW-PS Centre) requires an online event registration tool for the annual Yukon Industry Conference. The tool will allow government employees and business representatives to sign up for the event and collect the associated payment. A link to the online registration will be available on Yukon.ca where users will be redirected to an Upstream webpage for the processing of payment and registration purposes.