The PlaceSpeak PIA is updated and now includes PlaceIt function as an optional feature. PlaceIt let users pin a location on a map, or select pre-defined location polygon, and add comments associated with the pinned or selected location. Its feature includes an embedded, interactive Google Map component. Any information collected by Google via the embedded map is not shared with PlaceSpeak nor with the Government of Yukon, and is not associated with other user and comment data submitted through the PlaceSpeak platform.
129 results
PlaceSpeak Update - Inclusion of PlaceIt function
Privacy Impact Assessment #: HPW-PIA-2023-05
Public Body Name : Highways and Public Works
Date of Approval: Thursday, October 19, 2023
Simple In/Out Employee Tracking
Privacy Impact Assessment #: HPW-PIA-2023-06
Public Body Name : Highways and Public Works
Date of Approval: Tuesday, October 17, 2023
The Simple In/Out Employee Tracking is to provide easy to use digital tracking of employee during office hours. Previously, HPW branches relied on a physical white board to verify where a staff member is (whether in or out of the office). Simple In/Out replaces the physical whiteboard to electronic that allows staff to easily change their in/out status. This helps organization identifies the safety and wellbeing of staff when working offsite and in the event of emergency cases.
LanguageLine Interpreting Services
Privacy Impact Assessment #: HSS-PIA-2023-09
Public Body Name : Health and Social Services
Date of Approval: Thursday, October 12, 2023
LanguageLine provides on-demand access to language translation services. This includes telephone and remote video services through “LanguageLine InSight Video Interpreting”. The interpreting services are available in over 240 languages, 24 hours day, 7 days a week. All of
their interpreters are trained in medical, financial and legal lexical fields.
HPW - Automatic Vehicle Locators (AVL)
Privacy Impact Assessment #: HPW-PIA-2023-08
Public Body Name : Highways and Public Works
Date of Approval: Thursday, September 7, 2023
In 2018, Fleet Vehicle Agency initiated a pilot project to use telematics in Yukon government's (YG) HPW. 262 telematics units are currently installed in pool and annual assigned vehicles. Now, for a variety of reasons including vehicle efficiency studies, fleet right-sizing and employee safety, FBA and TMB are expanding the program, likely in corporation with other YG fleet operations (like TMB's light-duty fleet and Wildland Fire's trucks).
The intention of the initiative is to install AVL (Automatic Vehicle Locators) or use OEM AVL that are included in new vehicles for HPW asset management.
The AVL system is GeoTab, which uses Google cloud servers for data storage and Canadian data storage is housed in Quebec. However, there is a plan moving forward of importing the data into geospatial data warehouse which will be handled by the YG-HPW-ICT. If that happens, appropriate update to the PIA will be conducted and an Information Management Service Agreement (IMSA) will be provided.
Vitalware System
Privacy Impact Assessment #: HSS-PIA-2023-07
Public Body Name : Health and Social Services
Date of Approval: Thursday, August 31, 2023
This PIA is being conducted to update the PIA originally conducted on the Vitalware software in 2017. Vitalware is an electronic information management software used by the Government of Yukon (YG) Vital Statistics branch (“Vital Statistics”) to manage forms and information collected from the public for birth registrations, death registrations, marriage registrations, name changes, sex changes, and certificate ordering; the collection of information from medical professionals for birth registrations and death registrations; the collection of information from funeral homes for death registrations; and the disclosure of these birth registrations, death registrations, name changes and sex changes to various entities.
Rural End-of-Life Funding
Privacy Impact Assessment #: HSS-PIA-2023-06
Public Body Name : Health and Social Services
Date of Approval: Thursday, August 31, 2023
The Rural End of Life Funding Program (REOL) is a new program offered by the Department of Health and Social Services (HSS), Continuing Care (CC) Homecare branch. The REOL program will provide funding for homecare clients living in the Communities to hire additional support, beyond what is provided directly by CC Homecare. The REOL program aims to provide autonomy to clients by allowing them and/or their Substitute Decision Maker (SDM) to decide who will provide care, and when and where that care is provided. The REOL program seeks to increase the quality of care and provide options for those clients at end-of-life who wish to remain in their community, rather than travel to Whitehorse for palliative services.
iMazing
Privacy Impact Assessment #: HSS-PIA-2023-04
Public Body Name : Health and Social Services
Date of Approval: Wednesday, August 30, 2023
This initiative involves the on-premises implementation of the DigiDNA SARL’s iMazing software to enable HSS staff to securely export text message communications (i.e., SMS, MMS and iMessage chats) with their patients/clients and internal as well as external healthcare providers from their HSS-issued iPhone to a HSS-owned computer. The export includes:
• Message status: sent, delivered or read;
• Subject line of messages; and
• All attachments: photos, videos, audio, contacts, location, links within the message.
Aviation Public Website
Privacy Impact Assessment #: HPW-PIA-2023-03
Public Body Name : Highways and Public Works
Date of Approval: Monday, July 24, 2023
Transportation Aviation Branch is developing a website to provide public information relating to the flight activity, passenger information and information for aviation business and other stakeholders. This is like other airport websites worldwide.
YG Online Marketplace - Vroozi Update
Privacy Impact Assessment #: HPW-PIA-2023-02
Public Body Name : Highways and Public Works
Date of Approval: Tuesday, July 18, 2023
The purpose of this PIA is to update the change in access for the Suppliers using Vroozi. Suppliers will not be using MyYukon, Auth0 or CitizenOne to create their Vroozi account.
Customized Backend System
Privacy Impact Assessment #: HSS-PIA-2023-03
Public Body Name : Health and Social Services
Date of Approval: Wednesday, July 12, 2023
The Government of Yukon (“YG”) Department of Health and Social Services (“HSS”) is looking to streamline the form submission process for individuals by utilizing an electronic Application Form (“Form”). This Form will collect personal health information (“PHI”) from individuals and will be used to register for services provided by HSS. The systems and other technical security and storage considerations are managed by the Department of Highways and Public Works (“HPW”) Information Communication Technology branch (“ICT”) under the authority of the Information Management Services Agreement. No information will leave the territory for processing or storage.