Class 3 and 4 quartz mines are assessed by the Yukon Environmental and Socio-economic Assessment Board (YESAB). Class 4 quartz mines also require a water license. Both YESAB and the Water Board maintain public registries online (see Waterline and the YESAB Online Registry). In addition, section 5 of the Quartz Mining Act states that "All books of record and documents filed in the office of a mining recorded shall, during office hours, be open to public inspection free of charge." This includes class 3 and 4 pre and post season reports. While personal information may be contained in these registries and reports, it is by no means sensitive.
Mineral Resources branch (MRB) requires authorized class 3 and 4 quartz mining operators (Operators) to complete pre and post-season reports per s.9(2)(d)(ii) of the Quartz Mining Land Use Regulations. These reports help MRB monitor and ensure that Operators are compliant with their authorizations.
Historically, operators have submitted completed forms by email, mail or fax to the branch and information is saved on YG network drives. This process is inefficient because it is difficult for staff to track which Operator has submitted what report and makes it impractical, if not impossible to compile and map ground disturbance by area Furthermore, MRB has no control over the format and the quality of information being submitted.
The new reports, which will be completed by Operators in a Survey123 web app and saved to ArcGIS online as well as to YG's Geospatial warehouse will help MRB to streamline operations, improve data integrity as well as increase operational efficiencies.
Class 3 & 4 Quartz Pre and Post-Season Online Reporting
Visitor Information Centres PIA Amendment Phase 2: Wi-Fi and QR Codes
The Visitor Services branch of YG's Tourism and Culture (T&C) department is seeking to gain visitors' information when they visit Yukon, such as: where they are visiting from and what their experience is like at the Visitor Information Centers (VICs). This initiative collects data to obtain a well-rounded profile of visitors to the Yukon to enhance efforts in attracting visitors to the Yukon which will support tourism industry and improve the VIC user's experience. There are two phases for this project involving:
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Phase 1: the implementation of web forms at the VICs to gather visitor information and and visitor feedback.
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Phase 2: the assessment of the dedicated guest Wi-Fi at the VICs and the implementation of QR codes to access web forms and other information.
MyYukon Service
MyYukon is a personal identity program of the Government of Yukon’s (YG’s) Highways and Public Works department that will provide members of the public and businesses with a single sign-on to Government of Yukon services, as well as an end-user portal for managing access and utilization of online services.
MyYukon authenticates and assures the identity of the end-users for any integrated YG service, from any department or branch. MyYukon will collect, use, and disclose a limited set of personally identifying information for the purpose of establishing user identity. Individuals themselves control and authorize which online services they wish to access and to which their MyYukon information will be linked and
disclosed.
Basic accounts will access services that do not require verified identity. Verified accounts establish a verified ID by confirming identity information matches a source of truth. For individuals, this will be the Motor Vehicles database. Verification can then also include credential validation, in which a YG agent confirms the digital identity matches an individual who appears before them.
in1Touch Licensing Online System
The Professional Licensing and Regulatory Affairs (PLRA) branch in Community Services Regulatory Affairs and Consumer Services program is implementing an online licensing system to manage the registration, licensing and regulation of Licensed Professional Nurses (LPN), Registered Psychiatric Nurses (RPN) and Physiotherapists. This new system, in1Touch, replaces current paper-based processes, and will allow for licensees to manage their applications and license renewals online.
The information collected, used and disclosed by PLRA is made in accordance with the Licensed Practical Nurses Act and Health Professions Act (Registered Psychiatric Nurses and Physiotherapists) and related regulations.
People, Metrics, Analytics and Projects (PMAP)
The People, Metrics, Analytics and Projects (PMAP) Branch within the Public Service Commission (PSC) is responsible for providing information to senior leaders and decision makers to enable evidence and data based decisions. The branch is using existing PSC data and transforms it into illustrative and dynamic models. These models will assist HR and senior management with evidence-based HR decision making.
The current identified source databases are within the control and custody of PSC and include:
1. Human Resources Management System (HRMS)
2. YG Learn
3. E-recruitment
The benefit of evidence-based data is that strategic planning and resources can be targeted to address specific workplace and business issues. For example, the analysis of diversity metrics will enable the HR and Diversity Branch to plan and prioritise initiatives for attracting and retaining diverse candidates to the workplace.
Without metrics, resources may be randomly applied to initiatives that may not address gaps. Evidence-based data therefore facilitates efficient use of resources towards impactful business and workplace solutions.
FormStack
The TMB Safety and Operations Unit had developed and is using online forms (FormStack) for collecting and managing program information. These online forms are the New Hire Form, Driver Evaluation Form, and the Notification of Event Form.
FormStack is the data management solution that has been selected during a previous pilot wherein users of the forms include employees and management. The use of FormStack software for online forms will facilitate collection of Operational Management System data at TMB Safety and Operations to ensure Occupational Health and Safety Regulations are being met.
HSS Infolinx
Infolinx is a records and information management software that enables the Yukon Government (“YG”) to track, manage, and audit the complete lifecycle of physical records. The software was initially implemented within YG in 2018 to replace an older file-level physical records management system. The Department of Health and Social Services (“HSS”) initiated use of the Infolinx software in February, 2022. Pervious privacy work has been conducted on the Infolinx system, including an HPW Privacy Impact Assessment (“PIA”) which was completed in March 2021.
This HSS PIA will serve as a companion to the original HPW Infolinx PIA (2021) and highlight any differences or changes in the use of the Infolinx software within HSS, specifically to reference HIPMA as the legislative authority for the collection, use, and disclosure of Personal Health Information (“PHI”), and update the legal authority table for collection, use, and disclosure of Personal Information (PI) so it aligns with recent changes to the ATIPP Act.
Video Surveillance System
Yukon Housing Corporation (YHC) was established in 1972 under the Housing Corporation Act. The Corporation provides social housing to low income tenants and staff housing in the communities; lends money to Yukoners to become home-owners, repair their homes, or improve the energy efficiency of their homes; and assists seniors and people with disabilities to meet accessibility needs.
Many of the YHC building provide housing to seniors and vulnerable persons who have expressed concerns for their safety based on previous incidents. This project will deploy video surveillance cameras at 15 multi-unit housing buildings in Whitehorse. It will fulfill the desire to provide safe and secure housing facilities and answer tenants’ demands for 24/7 surveillance.
Yukon Panorama
This Privacy Impact Assessment (“PIA”) was conducted on behalf of the Yukon Department of Health and Social Services (“HSS”) on the current standing of the Panorama system. Panorama is a web-based public health information management tool that provides authorized public health users with the ability to collect, share and analyze a wide range of public health information that is critical for addressing public health problems. Panorama supports public health programs such as immunization, and communicable disease, outbreak management, inventory and family health. Panorama is a point-of-service system accessed by the service providers who deliver these services, conduct health surveillance activities, such as the monitoring of infectious diseases, and perform program evaluation within British Columbia (BC) and Yukon.
Panorama is organized as seven major functional components:
• Communicable disease investigation management,
• Outbreak management,
• Immunization management,
• Materials / Vaccine Inventory management,
• Notifications management,
• Work management, and
• Family Health management.
Early Learning Child Care Website
Early childhood educators need coordinate training and networking opportunities for professional development. This supports high quality early learning and child care and improved outcomes for Yukon children.
Currently, the Government of Yukon has no website presence for early learning and child care educators. This publicly available website is a requirement of the Canada-Yukon Early Learning and Child Care Agreement Annex 3 & 4 2021-22 and it aligns with the government's mandate to implement the Yukon's universal early child care program.
The benefits of a website for early childhood educators include:
* The Government can show it is prioritizing its commitments to improve early learning and child care in the Yukon.
* Early childhood educators, any of whom work in isolation or with limited capacity to collaborate, will have supports, networks and communities of practice to support them in providing high quality early learning.
*Early childhood educators will feel valued in their field. This will support staff retention which underpins consistent early learning and child care services to Yukon children and families.
We anticipate approximately 350 early childhood educators and 75 licensed programs will access the website annually.
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