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124 results

Microsoft 365 Cloud Services - HSS

Privacy Impact Assessment #: HSS-PIA-2022-10
Public Body Name : Health and Social Services
Date of Approval: Wednesday, December 21, 2022

The Government of Yukon ("YG") has purchased Microsoft E3 licensing and has implemented the Microsoft 365 suite of cloud services (M365) across the government departments, including Health and Social Services ("HSS"). HPW will manage M365 on behalf of HSS and other YG departments. M365 offers state-of-the-art information technology services which will enable YG to achieve better outcomes, while lowering the overall cost and complexity of YG's IT services. In addition, MS holds the highest levels of industry-level certifications with regards to information security: ISO 27001 and 270018, FedRAMP, SOC 1 and 2 and Cloud Security Alliance's STAR Certification.

Microsoft provides all the infrastructure, including all the applications, operating system, cloud management, and network software, including the server and storage hardware elements required to support these software components. Microsoft has no standing access to the service components that YG is responsible for, namely, applications configurations, and all applications data in their cloud SaaS solution. MS only interacts with customer data under exceptional circumstances for the purpose of providing support services when a problem cannot be self-remedied by the customer's own IT or inhouse support teams.

This PIA will focus on HSS' use of the M365 products, as managed on their behalf by the HPW. It is a companion PIA that will focus exclusively on the privacy considerations related to HSS' use of these HPW managed applications. HPW has conducted a full PIA, which should be read in conjunction with this companion PIA for a fulsome understanding of the product(s).

Yukon Archives Artist in Residence Program

Privacy Impact Assessment #: TC-PIA-2022-02
Public Body Name : Tourism and Culture
Date of Approval: Wednesday, November 30, 2022

The Yukon Archives Artist in Residence Program is a 9-week residence program established as part of the celebration which commemorates the Yukon Archives' 50th anniversary. Applicants will submit application form and supporting material for evaluation. Through this unique residency, artist(s) will be able to experience the various materials, facilities and services Yukon Archives (YA) has to offer. Yukon Archives is dedicated to connecting with the broader community through this program and are excited to encourage the use of their resources during all stages of artistic development.

AirWatch Workspace One Unified Endpoint Management

Privacy Impact Assessment #: ECO-PIA-2022-02
Public Body Name : Executive Council Office
Date of Approval: Monday, November 28, 2022

The deployment of the VMware AirWatch Workspace One Unified Endpoint Management (UEM) tool is intended to replace the existing UEM program that is currently installed in all ECO owned and associated devices. This system allows for remote management, security, and access to these devices to allow them to operate in the YG corporate IT environment.
This PIA will cover the UEM dashboard, which is accessed primarily by the IT Support Technician and the Manager, IMT, through an online portal provided by the platform. It also includes the AirWatch application, typically used by the end-users, as well as the information acquired by both the application and the Dashboard. This app will be installed in all ECO-owned devices and ECO Bring Your Own Device (BYOD) program devices. Much of the data collected by this application and supporting dashboard would not, by themselves, constitute personal information. However, the same amalgam of data, either on its own or paired with easily accessible public information, do constitute a collection of personal information and will therefore need to be managed appropriately.

Shiftboard Scheduling System

Privacy Impact Assessment #: HSS-PIA-2022-09
Public Body Name : Health and Social Services
Date of Approval: Tuesday, November 22, 2022

The Yukon Government Department of Health and Social Services and Department of Justice have determined a shared need for improved efficiency within their shift scheduling and shift call-out processes. Shiftboard is a shift management system which allows Staff Users to manage their shifts via a web or mobile interface. Each program area within a department will be siloed, and only available to users employed within that program area. This system will be used for the managing of YG staff shift and schedule management only, and will not include client records or information, or sensitive HR information of the YG staff.

YG Online Marketplace - Vroozi

Privacy Impact Assessment #: HPW-PIA-2022-06
Public Body Name : Highways and Public Works
Date of Approval: Monday, November 14, 2022

The Yukon Government is implementing a one stop shop procurement solution and has chosen Vroozi as the e-procurement vendor. Vroozi offers an entire suite of procurement solutions, facilitates seamless digital supplier collaboration, and improves the efficiency and effectiveness of procurement and financial operations. The accounts payable platform automates the procure-to-pay process and includes business purchasing, supplier invoices, payments and spend management.

The Vroozi launch will include Vroozi Purchase (which includes Catalog, Marketplace, Integration, Invoice + Intelligence), Supplier Portal and Vroozi Analytics modules.

Indigenous Training Program

Privacy Impact Assessment #: HPW-PIA-2022-07
Public Body Name : Highways and Public Works
Date of Approval: Monday, November 14, 2022

The Department of Highways and Public Works (HPW) is committed to support the implementation of Breaking Trail Together , a 10-year strategic plan to achieve a representative Yukon public service that is inclusive of the Yukon First Nation people. One of the ways for HPW to support this strategic plan is by implementing a new Indigenous Training Pilot Program through the Supply Services Branch.

The Indigenous Training Pilot Program is a new program in the Yukon Government with the anticipation for implementation starting November 2022. This pilot program has the desire to increase Indigenous representation in the government as another crucial step toward reconciliation. It also aims to help Indigenous youth to the the Yukon Government workforce by providing suitable on-the-job training to facilitate skill development, training, and mentorship as well as other supports which will create a safe, supportive, and rewarding work experience for all Indigenous recruits.

LifeWorks

Privacy Impact Assessment #: PSC-PIA-2022-03
Public Body Name : Public Service Commission
Date of Approval: Thursday, November 3, 2022

The LifeWorks Employees and Family Assistance Program (EFAP) will support the Yukon Government's employees and their family members with full spectrum access via a wellbeing technology platform. This platform and application will improve employee health and overall productivity with 24/7/365 support that can be accessed through the LifeWorks wellbeing app on any smart device or computer.
This PIA will assess privacy considerations associated with the new access points such as the authentication processes and linking employee accounts through the Single Sign On Process.

Better Buildings Program

Privacy Impact Assessment #: CS-EMR-PIA-2022-03
Public Body Name : Community Services
Date of Approval: Tuesday, November 1, 2022

The Better Buildings Program (BBP) is a shared service initiative between the Departments of Community Services and Energy, Mines and Resources. This new program will provide Yukon property owners with funding to undertake energy-efficient retrofits to improve energy performance to residential and commercial buildings.

Water Board Website

Privacy Impact Assessment #: ECO-PIA-2022-01
Public Body Name : Executive Council Office
Date of Approval: Monday, October 31, 2022

Yukon Water Board Secretariat is seeking to refresh its website to improve usability and provide a more intuitive, flexible, and informative digital experience to the public. Develop a redesigned website on Drupal 9 with Drupal enabled search capabilities and integrated with Auth0. The new website (referred here as “the Water Board Website”) provides users with a more intuitive, robust, and flexible user experience. The new site includes a file repository hosted internally and private viewing functionality for Water Board and WB Secretariat staff.

Mobile Crisis Unit

Privacy Impact Assessment #: HSS-PIA-2022-08
Public Body Name : Health and Social Services
Date of Approval: Friday, October 28, 2022

The Health and Social Services’ (HSS) Mental Wellness and Substance Use Services (MWSU) is collaborating with the Yukon Royal Canadian Mounted Police (“RCMP”) to form a Mobile Crisis Unit in Whitehorse that will increase support to individuals experiencing a mental health crisis.

A 911 call can be dispatched to the Mobile Crisis Unit (or “MCU”) when it relates to a mental health issue or suicide risk. A Mobile Crisis Unit is comprised of a Mental Health Clinician from MWSU (“the Clinician”) and a Yukon RCMP officer, who travel to the place where the individual is located to provide them with immediate support.

It is worth noting that the Mobile Crisis Unit will operate during specific hours only. Indeed, although Yukon RCMP are available 24/7, the Mobile Crisis Unit will have limited hours that reflect the highest volume of mental health calls.