The Supply Services Branch (SSB) will be using Smartsheet to collect, manage, and update pilot data sheets and aircraft information submitted by aircraft companies. The PIA will review and ensure appropriate privacy measures will be implemented to avoid risks especially when using Smartsheet account to collect and review the pilot information, the use of the "assigned to" feature with business contact information, the use of forms and templates to streamline workflows and data management for aircrafts, pilots, and public documents, and sending electronic communications through Smartsheet features.
Smartsheet Project Management Platform
Mining Sector Greenhouse Gas Reduction Targets
The Department of Energy, Mines, and Resources now requires access to fuel usage data from mining entities operating in the Yukon. The Department of Energy, Mines and Resources and the Department of Finance will enter into an Information Sharing Agreement which will enable the Department of Finance to use a Secure File Transfer to electronically transfer the data to the designated Senior Energy Planner and the Manager of the Low Carbon Transition Unit of the Energy Branch of the Department of Energy, Mines and Resources. This data has been identified as necessary to fulfill legal requirements, of monitoring the mining sector's progress toward achieving the legislated greenhouse gas (GHG) reduction target, as directed by the Clean Energy Act section 5.01.
Plexia 2.0
The Department of Health and Social Services has implemented Plexia Electronic Medical Systems Inc., software development that offers an electronic medical record (EMR) solution. Plexia EMRs are digital records that primarily serve healthcare providers or organizations in managing patient interactions and encounters. Clinicians, along with their agents (e.g., Medical Office Assistants “MOA”) maintain the computer-based patient record, which encompasses various patient details such as demographics, medical and drug history, existing health conditions, risk factors, diagnostic information from lab results, and findings from diagnostic medical imaging. Additionally, the EMR includes clinical notes and consultation requests to provide a comprehensive patient profile. Other EMR functions and features may include billing, scheduling, order entry for medications and tests, alerts, reminders, and clinical decision support.
Wildlife Viewing Newsletter
The Yukon Government (YG) eServices is implementing Envoke, a new email communication platform. Wildlife Viewing (WV) will have a subaccount on Envoke through eServices, which will be used to distribute newsletters to interested members of the public.
Envoke is a Canadian owned and operated company that specializes in working with communication professionals. Envoke focuses on facilitating effective and compliant communication. All client data is maintained on servers in Canada and service support is provided from within Canada as well. The WV will have a subaccount with Envoke for the purpose of sharing information about the WV program through an electronic newsletter. It will distribute the newsletter on a monthly or bi-monthly basis, depending on the season (the higher frequency will be during the busy programming season, April-August). The newsletter may be used to promote upcoming events, recap past events, provide educational content through fun an informative trivia and/or articles and share wildlife news from the Department of Environment.
Radon Data Management
The purpose of this initiative is to collect and analyze radon data in order to provide Yukoners with an updated Radon Map and to bring evidence to inform policy and program decision and action. The map will display a summary of radon levels recorded in homes across the territory. This map allows Yukoners to see the proportion of tested homes in their community that are estimated to have high levels of radon, and what these levels of radon mean for their risk of lung cancer.
Yukon Health Care Insurance Plan Card - Vendor for Central Issuance
This initiative is for the production of Yukon Health Care Insurance Plan (“YHCIP”) cards issued by the Yukon Government Department of Health and Social Services (“HSS”). The YHCIP Cards will be produced at a third-party contractor facility named Giesecke+Devrient (“G+D”), operating as Veridos, (“the Vendor”) located in Markham, Ontario, Canada. The Vendor is the service provider contracted to print the YHCIP Cards on behalf of HSS. The Vendor will only take over the physical printing (production) of the YHCIP Cards. The authority and processes by which HSS approves the issuance of YHCIP Cards to individuals will remain unchanged. The Vendor will replace the paper-based card printing technology currently used by HSS. Current security standards across North America are for laser-engraved polycarbonate YHCIP Cards, which the Vendor was contracted to produce. By partnering with the Vendor, the Yukon government aims to establish a reliable, high-security card printing service with the aim to improve the security, integrity, and overall quality of Yukon government-issued credentials.
Economic Development Fund Management System Replacement
The Department of Economic Development ("EcDev") within the Government of Yukon provides funding to develop a thriving, prosperous, and diversified Yukon economy. Major grants include the Economic Development Fund and the Community Development Fund, along with a suite of media development and labour market development funds.
EcDev is seeking a digital system to manage these funding programs to improve service delivery by reducing the administrative burden, expanding reporting and analysis capabilities, and improving data quality and security. The management system provided by the company, SmartSimple, has been selected.
The SmartSimple system is a grant management cloud solution hosted by AWS and an end-to-end solution that provides a robust audit trail, giving users a comprehensive view of how to manage applications to projects and the related funds, budgets, and allocations more effectively.
Student Safety Program
The Student Safety Program guides staff in protecting students from harm by adults, and in responding to incidents. The program aims to prevent and provide timely response to harm on students by adults during school and school-related activities.
This initiative includes the following policy and related procedures, reporting forms, and guidance:
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Student Protection Policy
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Procedures for Preventing and Responding to Harm by Adults
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Preventing and Responding to Harm Reporting Form
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Yukon School Post-Incident Communications Guidance
Beringia Centre - Lenel On Guard CCTV
The Yukon Beringia Interpretive Centre (YBIC) currently uses video surveillance technology on the centre’s property for theft deterrence and security incident review. No cameras are located within sensitive areas (i.e. bathrooms or changing rooms). The cameras are live monitored by YBIC staff at the reception desk and the recorded footage is restricted to access by only the YBIC Manager and the Program Coordinator.
Nav-CARE
The Yukon Department of Health and Social Service (“HSS”), Continuing Care (“CC”) division is implementing its Nav-CARE program for HSS clients. Nav-CARE is a volunteer program that is being implemented in health organizations across Canada that supports the quality of life of persons living with declining health. Through the program, CC will train volunteers and match them with HSS clients to help those clients and their families access resources and services in their communities, while providing companionship and emotional support. Nav-CARE volunteers will not provide medical care or medical supports to HSS clients. This PIA will focus on the privacy considerations of CC’s Nav-CARE program and will review the collection, use, and disclosure of PI and PHI involving CC’s Nav-CARE program.
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